Procurement Specialist, Senior
Location: Purchasing
Regular/Temporary: Regular
Job ID: 608360
Full/Part Time: Full-Time
Workplace Culture
NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.
https://nau.edu/president/strategic-plan/
Special Information
This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.
Job Description
Northern Arizona University Purchasing Department is now hiring for a Purchasing Specialist, Senior. This position assists all departments across NAU process and order materials and supplies necessary to complete the University mission. Duties range in responsibility from processing payment to vendors to managing material requests from departments, including the reconciliation of those purchases. The successful candidate will be trained to work within standard guidelines to correctly process purchasing-related transactions and ensures that all transactions adhere to policy.
Purchasing Services provides oversight on all purchases to ensure informed, economic, ethical, and compliant purchasing decisions are made. For more information on the Purchasing Department visit their website: https://in.nau.edu/Contracting-Purchasing-Services/Purchasing/
Procurement Processing - 60%
• Assist in assembling, researching, and summarizing information from various sources.
• Perform simple calculations to support transactions.
• Utilize various purchase methods to procure materials and services of minimal difficulty.
• Processes purchasing-related requests and transactions.
• Maintains purchasing-related information.
• Reviews purchase orders and/or other purchasing-related transactions until completion.
• Interacts with vendors and staff to distribute, coordinate and facilitate purchasing-related requests, and helps resolve routine day-to-day procurement issues.
• Uses knowledge of procurement standards, supplier contracts, agreements, claims, waivers, and pricing.
Tracks and Manages Transaction Requests - 20%
• Ensures orders, requests, transactions, claims, waivers, and/or reports adhere to university policy.
• Tracks orders and confirms delivery dates and costs.
Training - 10%
• Participate in departmental trainings to remain current on Procurement processes and procedures.
Process Development - 5%
• Offer feedback on process improvements and current procedures to improve efficiency and effectiveness of key functional transactions and processes.
Other - 5%
• Other duties as assigned.
Minimum Qualifications
• High school degree.
• 1-3 years of relevant experience.
• Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
Knowledge, Skills, & Abilities
Knowledge
• Knowledge of automated procurement and accounts payable systems.
• Knowledge of supplies, equipment, and services ordering.
• Knowledge of inventory management methods.
Skills
• Mathematics and accounting.
• Demonstrates organization skills.
• Records maintenance.
Abilities
• Communicates effectively.
• Completes administrative paperwork.
• Promotes a diverse, inclusive environment.
• Demonstrates characteristics of a team player.
Background Information
This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/.. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/. is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.
Salary
• Salary budgeted at: $41,000.
FLSA Status
This position is non-exempt under the Fair Labor Standards Act (FLSA). The incumbent is eligible for overtime pay or compensatory time according to University policy. Further, the employee must submit timesheets that accurately reflect all hours worked.
Benefits
This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the https://in.nau.edu/Human-Resources/Benefits/. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees arehttps://in.nau.edu/human-resources/benefits/ on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.
Learning and Development
Your career at Northern Arizona University includes the opportunity for professional development. https://in.nau.edu/human-resources/orientation/ includes courses to be completed within the first 30 days.
Immigration Suppt/Sponsorship
NAU will not provide any U.S. immigration support or sponsorship for this position.
Application Deadline
May 12, 2025 at 11:59 p.m.
How to Apply
To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the https://in.nau.edu/human-resources/or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.
If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, http://DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.
Equal Employment Opportunity
Equal Opportunity Employer, including Disabled/Protected Veterans. NAU is responsive to the needs of dual career couples.
https://in.nau.edu/Human-Resources/Posters-Required-by-Law/
NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.
To apply, visit https://apptrkr.com/6180924
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