POSITION PURPOSE

The HR Records Associate provides administrative support to the HR Records Manager through the maintenance of all personnel files, ensures auditing and compliance within the applicable legal requirements, assistance and follow-up on company policies, procedures, and documentation within the records department. This is not a work-from-home position.

ESSENTIAL JOB FUNCTIONS AND BASIC DUTIES

Completes pre-employment processing for all new hires including background checks and I-9 document verifications.
Provides support to the hiring managers at our Retail, Corporate, and Distribution Center locations by coordinating all elements of the onboarding process.
Research rehire eligibility and makes hiring recommendations.
Assist with the processing of employee assignment changes (transfers, promotions, status changes, terminations).
Ensures auditing and compliance is within employment guidelines.
Maintains personnel files in compliance with applicable legal requirements.
Works closely with HR business partners to carry out various tasks as needed.
Regularly updates employee information in the HR database.
Responds to phone and email requests for employment verifications.
Assist with tracking employee participation in our Travel Reduction Program.
Processes inter-office mail.
Performs other clerical duties and assignments as directed.

Job Qualifications:

General knowledge of HR functions and workflows.
Knowledge of federal and state employment and benefits laws.
Ability to complete tasks and projects with little supervision.
Excellent organizational skills and high attention to detail.
Ability to maintain professionalism and confidentiality when handling sensitive data and situations.
Ability to prioritize assignments and adapt to changing work functions.
Experience working with HRIS systems; Oracle Cloud Systems experience preferred.
Excellent verbal and written communication skills.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE:
High School Diploma or G.E.D. and a minimum of 1+ years of data entry experience.
Experienced in Microsoft Office 365 applications including Word, Outlook and Excel.
Knowledgeable in I-9 and employment eligibility procedures.
Proficiency in HRIS systems; Oracle Cloud knowledge a PLUS

CERTIFICATIONS REQUIRED

None

PHYSICAL DEMANDS - Team members may occasionally experience the following physical demands for extended periods of time:

Prolonged periods of sitting at a desk and computer.
WORK ENVIRONMENT

Work is performed in an on-site office environment.